List of Core Materials for On-site Audit of National Military Standards

Comprehensive Checklist of Core Materials for On-site Audit

As a critical step in the National Military Standard certification process, the on-site audit requires enterprises to provide comprehensive and detailed documentation. To assist you in organizing and preparing, the required materials are listed in detail below by category.

1. Quality Management System Documents

Quality Manual: As the foundational document of the quality management system, it must clearly articulate the quality policy, quality objectives, organizational structure, and the responsibilities and authorities of each department.

Procedure Documents: Include at least 25 procedure documents that meet standard requirements, such as design and development control procedures, procurement control procedures, production process control procedures, etc., to ensure all business processes are well-regulated.

Work Instructions: Provide clear guidelines for frontline operations, covering specific work instructions such as process specifications and inspection standards.

Record Form Templates: Supply templates for quality records, non-conforming product handling forms, and other daily record-keeping forms to ensure standardization and consistency.

2. Record-Type Documents

System Operation Records

Internal Audit Materials: Submit internal audit reports and records of corrective actions taken in response to audit findings to demonstrate the enterprise's self-monitoring and improvement capabilities.

Management Review Materials: Provide management review reports and improvement measures formulated based on review results to ensure the continued suitability and effectiveness of the quality management system.

Quality Objective Statistics: Include statistical tables showing the achievement of quality objectives to visually present the progress of the enterprise's quality goals.

Design and Development Records

Requirements and Specifications: Provide product requirement specification documents, clearly defining the product's functional, performance, and other requirements.

Verification and Validation: Submit design verification reports and design validation reports to demonstrate that the design meets relevant requirements.

Technical Configuration Changes: Organize records of technical configuration changes to document modifications during the product design process.

Production Process Records

Process Documents: Provide process flowcharts and work instructions to guide smooth production operations.

Parameter Monitoring: Maintain monitoring records of key process parameters to ensure the stability and consistency of the production process.

Inspection Records: Include records of first-article inspections, in-process inspections, and final inspections to ensure product quality meets standards.

Procurement and Outsourcing Records

Supplier Management: List the qualified supplier directory and provide evaluation records of suppliers to ensure the quality of procured materials and services.

Procurement Documents: Provide procurement contracts, technical agreements, and other procurement documents to clarify the rights and obligations of both parties.

Outsourcing Control: Organize records of outsourcing process control, such as subcontracting processing and testing services, to effectively manage outsourcing processes.

Equipment and Measuring Instrument Management

Equipment Ledger and Maintenance: Establish an equipment ledger to record basic equipment information and maintain equipment maintenance records to ensure proper equipment operation.

Calibration of Measuring Instruments: Provide calibration/certification documents for measuring instruments to ensure the accuracy and reliability of measurement data.

Non-Conforming Product Control

Handling Records: Provide non-conforming product handling forms to document the handling process and results.

Corrective Actions: Submit records of corrective action implementation to prevent the recurrence of non-conforming products.

Customer Complaint Handling: Organize customer complaints and handling reports to promptly address issues raised by customers.

Training Records

Job Competency List: Provide a list of employee job competencies, clarifying the qualifications and capability requirements for each position.

Training Plans and Assessments: Provide training plans and assessment records to demonstrate the enterprise's emphasis on and implementation of employee training.

Special Position Qualifications: Include qualification certificates for personnel in special positions, such as welding and non-destructive testing, to ensure they possess the necessary skills.

3. Product-Related Documents

Technical Documents: Provide product technical specifications and drawings as the basis for product production and inspection.

Acceptance Standards: Clearly define product acceptance standards, including special military requirements, to ensure products meet acceptance criteria.

Delivery and Feedback: Submit product delivery records and customer feedback to understand product usage and customer satisfaction.

4. Special Requirement Materials

Military Confidentiality Management

Qualification Certificates: Provide confidentiality qualification certificates, such as Level 2 or Level 3 confidentiality qualifications, to demonstrate the enterprise's confidentiality capabilities.

Management Systems and Training: Establish confidentiality management systems and maintain confidentiality training records to enhance employees' awareness of confidentiality.

Management of Classified Carriers: Organize ledgers for the management of classified carriers to ensure effective control.

Reliability Management

Design Analysis Reports: Submit reliability design analysis reports, such as FMEA (Failure Mode and Effects Analysis) and FTA (Fault Tree Analysis), to assess product reliability.

Environmental and Life Testing: Provide environmental test reports, including data from vibration, high/low temperature, salt spray tests, etc., as well as life test data, to verify product reliability and durability.

Software Engineering Management (if applicable)

Software Requirements and Testing: Provide software requirement specifications and software test reports to ensure software functionality and performance meet requirements.

Configuration Management Records: Maintain configuration management records to effectively manage software versions.

5. On-Site Management Materials

6S Management Records: Provide 6S management records for the production site, covering sorting, straightening, sweeping, standardizing, sustaining, and safety, to create a conducive production environment.

Key Process Management: Identify key process control points and provide corresponding work instructions to ensure the quality of key processes.

Product Zoning Storage Records: Document the zoning storage of work-in-progress, semi-finished, and finished products to prevent confusion and misuse.

6. Laws, Regulations, and Standards

Standard List: List applicable national military standards, such as GJB 368B, GJB 450A, etc., to ensure the enterprise's production and management comply with relevant standard requirements.

Compliance Evaluation Reports: Provide compliance evaluation reports for laws and regulations to demonstrate the enterprise's adherence to relevant legal requirements.

Mandatory Certification Certificates: If required, submit product mandatory certification certificates to meet relevant certification requirements.

For any questions or business inquiries, please call Ms. Huang at 15513049001, Jinding Yucheng Certification.